Civic Fund Document Downloads

Program Overview and Handbook

Civic Fund Program Orientation Slides (October 2024)

Administrative Fee Policy FAQ (March 2023)

City Employee Reimbursement Policy (November 2023)

Meal Cost Limits Policy (March 2025)

New Grantmaking Account Application

New Fiscal Sponsorship Account Application

Program Budget Template

Guidelines for Creating a Scope of Work

Payment Request Form

Batch Payment Spreadsheet

Deposit Transmittal Form

Change or Update for Authorized Signatories and/or Contacts

Pre-Authorization Form for City Employee Reimbursement

QGiv Donation Page Application

Use the QGiv form to apply for a donation page for your program.

Civic Fund IRS Determination Letter

Baltimore Civic Fund IRS W-9 Form

Civic Fund Tax Exempt Certificate

You may present this certificate when making purchases for the Civic Fund or supply to vendors.  The Civic Fund will not reimburse or pay for sales tax. 

Vendor Contract Request Form

Please use this form to contact the Director of Partnerships about requesting a vendor contract.

Blank IRS-W-9 for Vendors

When requesting a check, please include a completed W9 from the vendor. This is a requirement. 

Vendor ACH/EFT Authorization Form

Please have the vendor complete this form and submit it to the Staff Accountant with a voided check.